BOROUGH OF BAY HEAD

CLIENT BACKGROUND:

The Borough of Bay Head required a secure, centralized solution for managing construction records and other municipal documents. The Borough sought to improve record accessibility, support OPRA requests, reduce reliance on paper files, and ensure compliance with New Jersey DORES requirements through electronic document management.

SUMMARY:

The Borough of Bay Head partnered with Daida to modernize its municipal records through secure document digitization and cloud-based document management. By converting paper records into searchable electronic files, Daida improved document accessibility, strengthened records management, and supported compliance with New Jersey DORES requirements.

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THE CHALLENGE:

The Borough needed a document management solution that would allow authorized staff to quickly locate records, securely store electronic documents, convert paper records into searchable digital files, and efficiently redact sensitive information for OPRA requests. At the same time, the solution needed to support records retention and document management best practices while reducing physical storage requirements.

THE SOLUTION:

Daida implemented a comprehensive document management solution that enabled the Borough to securely digitize, organize, and manage municipal records. Through secure cloud storage and intelligent indexing, authorized employees gained fast access to construction records and other documents from any location.

The solution also included built-in redaction capabilities for sensitive information, secure document storage, certified document destruction services, and support for New Jersey DORES compliance requirements.

IMPLEMENTATION:

Daida deployed a secure records management solution that included:

Electronic conversion of paper documents
Secure cloud document storage
Fast document retrieval for authorized employees
Support for New Jersey DORES requirements
Built-in document redaction for OPRA requests
State of New Jersey-certified document destruction services

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RESULTS:

Daida now securely manages approximately 300,000 document images for the Borough of Bay Head through its cloud document management platform. Staff can quickly retrieve records, securely redact sensitive information for OPRA requests, and improve overall efficiency while reducing physical storage requirements. The solution has streamlined day-to-day document management and enhanced access to critical municipal records.

Secure management of approximately 300,000 document images

Fast document retrieval for authorized employees from any location

Improved support for OPRA requests through built-in document redaction

Compliance support for New Jersey DORES requirements

Reduced physical storage through certified document destruction services

CLIENT TESTIMONIAL:

“Daida is a great resource for our office. It gives me the ability to access our construction records for OPRA requests and in-house use. The software also allows us to redact documents for OPRA requests, saving the town time and money. The customer service has been outstanding with quick responses from the knowledgeable professional staff. I look forward to continuing our relationship with Daida.”

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WHY PARTNER WITH DAIDA?

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Decades of Expertise

For 60+ years, Daida has been a trusted leader in comprehensive information management, with deep experience in Enterprise Content Management (ECM), document scanning, and business process automation solutions.

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Ironclad Security & Compliance

With extensive experience in data security and compliance, Daida ensures adherence to stringent industry regulations and privacy mandates.

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Time & Space Savings

Schedule shredding projects around unique timetables, free teams from tedious in-office processing, and reclaim valuable office space.

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Dedicated Support

We provide exceptional customer support for all secure document shredding needs, ensuring a seamless, worry-free experience from start to finish.

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Local Solution

Serving businesses in New Jersey and the surrounding Tri-State Area.

Ready to Modernize Your Municipal Records Management?

Daida helps municipalities securely digitize, organize, and manage critical records while improving document access, streamlining OPRA requests, reducing physical storage, and supporting New Jersey DORES compliance.

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