OCEAN CITY
CLIENT BACKGROUND:
Following Hurricane Sandy, Ocean City faced the significant challenge of preserving and managing water-damaged construction permit applications. At the same time, the City experienced a surge in OPRA requests related to its Construction Department, requiring a faster, more efficient way to access and manage records.
SUMMARY:
Ocean City partnered with Daida to modernize its construction records following the devastating impact of Hurricane Sandy. By digitizing water-damaged construction permit applications and implementing a secure cloud-based document management system, Daida enabled faster records retrieval, improved public records response times, and strengthened long-term records preservation.
THE CHALLENGE:
Ocean City needed to digitize a large volume of damaged construction permit records while improving document retrieval and ensuring continued public access to information. The solution needed to reduce reliance on paper files, support New Jersey DORES requirements, improve response times for OPRA requests, and preserve valuable municipal records for the future.
THE SOLUTION:
Daida implemented a secure cloud-based document management solution that enabled Ocean City to digitize, organize, and securely manage construction permit records. Through intelligent indexing and cloud storage, authorized employees gained immediate access to documents while significantly improving retrieval times.
The solution also included secure document storage, built-in redaction capabilities, support for New Jersey DORES compliance, and certified document destruction services to create a comprehensive records management program.
IMPLEMENTATION:
Daida deployed a comprehensive municipal records management solution that included:
- Digitization of water-damaged construction permit applications
- Secure cloud document storage
- Intelligent document indexing and retrieval
- Support for New Jersey DORES requirements
- Fast document access for authorized employees
- Built-in document redaction for sensitive information
- State of New Jersey-certified document destruction services
RESULTS:
Daida now securely manages approximately 2 million document images for Ocean City through its cloud-based document management platform. Employees can quickly retrieve records from any location while dramatically reducing the time and effort previously required to manually locate construction files. The solution has improved operational efficiency, enhanced public records response capabilities, and preserved critical municipal documents affected by Hurricane Sandy.
Secure management of approximately 2 million document images
Preservation of Hurricane Sandy-damaged construction records
Fast document retrieval for authorized employees from any location
Reduced manual document handling and retrieval time
Secure cloud-based document storage
Support for New Jersey DORES compliance
Built-in document redaction to protect sensitive information
Improved response times for OPRA request
CLIENT TESTIMONIAL:
“Daida was able to meet all of our scanning needs while providing a web-based document management system that made document search and retrieval simple and efficient. The solution has saved the City countless hours and resources by eliminating manual processes.”
WHY PARTNER WITH DAIDA?
Decades of Expertise
For 60+ years, Daida has delivered trusted information management, document scanning, and business process automation solutions for clients.
Ironclad Security & Compliance
Daida brings broad experience in data security and compliance, helping organizations meet strict industry regulations and privacy standards.
Time & Space Savings
Daida reduces manual document processes, streamlines workflows, and reduces physical storage needs, giving teams more time and space to focus on higher-value work.
Dedicated Support
Daida provides responsive support throughout each engagement, helping clients move smoothly from planning through implementation and beyond.
National Reach
Daida serves organizations nationwide with responsive support, proven expertise, and document management solutions tailored to each client’s operational needs.
Ready to Modernize Your Construction Records Management?
Daida helps municipalities digitize, preserve, and securely manage construction records while improving document retrieval, streamlining public records requests, reducing manual processes, and supporting long-term records preservation.
