K. HOVNANIAN HOMES CASE STUDY

CLIENT BACKGROUND:

K. Hovnanian Homes is a nationally recognized construction company building communities across the United States. Known for quality craftsmanship, thoughtful design, and customer-focused service, the company offers homes ranging from first-time buyer residences to luxury estates.

SUMMARY:

K. Hovnanian Homes, operating 14 independent divisions, struggled with a fragmented invoice management system. Retrieving documents could take hours, causing delays and frustration. Partnering with Daida, they transformed the process by scanning, indexing, and securely storing approximately 17,000 invoices each month. Staff can now find invoices in seconds, workflows are streamlined, and teams have more time to focus on serving clients and building communities.

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RESULTS:

K. Hovnanian’s invoice management is now faster, more organized, and stress-free. Invoices are consistently organized across all 14 divisions, making retrieval simple and reliable. Secure disposal of paper files has created a cleaner, more efficient work environment. With a structured, searchable system in place, teams spend less time on administration and more time on high-value work

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THE CHALLENGE:

Invoices were managed separately across 14 divisions, each with its own filing system. This decentralized process caused slow retrieval, delayed payments, and mounting staff frustration. K. Hovnanian needed a consistent, efficient, and division-friendly way to keep invoices organized and accessible.

THE SOLUTION:

Daida implemented a secure, division-specific digitization process. Every invoice was digitized, indexed, and stored in a searchable archive, preserving each division’s independence. Outdated paper files were securely destroyed, reducing clutter and freeing up office space. Staff can now locate any invoice in seconds while ensuring compliance and accuracy.

IMPLEMENTATION:

Daida worked closely with K. Hovnanian to map how invoices were numbered and assigned across divisions. Together, they established categorization rules for accurate indexing and eliminated unnecessary records, such as outdated journal reports. Each month, about 17,000 invoices are scanned, indexed, and stored digitally, ensuring records stay current and accessible

Transform Invoice Management Across Divisions

Digitize invoices, speed up approvals, and free your teams from paper clutter — while ensuring accuracy and compliance.

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