RIVER VALE TOWNSHIP

CLIENT BACKGROUND:

River Vale Township required a secure and efficient solution for managing Building Department records while reducing reliance on paper documents. The Township sought to improve document retrieval, provide secure cloud storage, support New Jersey DORES requirements, and enable authorized employees to quickly access records from any location.

SUMMARY:

River Vale Township partnered with Daida to modernize its Building Department records through secure document digitization and cloud-based document management. By converting paper records into searchable electronic files, Daida improved document accessibility, streamlined daily operations, and strengthened records management while supporting compliance with New Jersey DORES requirements.

CITIBANK ACHIEVES PAPERLESS BANKING WITH DAIDA'S INNOVATIVE SOLUTION

THE CHALLENGE:

The Township needed to digitize Building Department records while maintaining secure access to critical municipal information. The solution needed to improve document retrieval, reduce physical storage requirements, support long-term records management, and provide a streamlined process for document storage and certified destruction.

THE SOLUTION:

Daida implemented a secure cloud-based document management solution that enabled River Vale Township to digitize, organize, and securely manage Building Department records. Through intelligent indexing and cloud storage, authorized employees gained immediate access to documents while improving efficiency across Township operations.

The solution also included secure document storage, built-in redaction capabilities, support for New Jersey DORES compliance, and certified document destruction services to create a complete records management program.

IMPLEMENTATION:

Daida deployed a comprehensive municipal records management solution that included:

Electronic conversion of Building Department records
Secure cloud document storage
Intelligent document indexing and retrieval
Support for New Jersey DORES requirements
Fast document access for authorized employees
Built-in document redaction for sensitive information
State of New Jersey-certified document destruction services

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RESULTS:

Daida now securely manages approximately 1.5 million document images for River Vale Township through its cloud-based document management platform. Employees can quickly retrieve Building Department records from any location while reducing dependence on paper files and improving overall operational efficiency. The Township’s transition to digital records has simplified daily workflows and enhanced access to critical information.

Secure management of approximately 1.5 million document images

Reduced dependence on paper files

Fast document retrieval for authorized employees from any location

Support for New Jersey DORES compliance

Secure cloud-based document storage

Built-in document redaction to protect sensitive information

State of New Jersey-certified document destruction services

Improved access to Building Department records

CLIENT TESTIMONIAL:

“Working with Daida has been an absolute pleasure. Their team responded quickly to every question and request, making the process of digitizing our Building Department files seamless. Accessing our records is now fast and easy, and no one misses searching through paper files. We look forward to continuing our partnership with Daida as we continue digitizing the Township’s records.”

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WHY PARTNER WITH DAIDA?

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Decades of Expertise

For 60+ years, Daida has delivered trusted information management, document scanning, and business process automation solutions for clients.

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Ironclad Security & Compliance

Daida brings broad experience in data security and compliance, helping organizations meet strict industry regulations and privacy standards.

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Time & Space Savings

Daida reduces manual document processes, streamlines workflows, and reduces physical storage needs, giving teams more time and space to focus on higher-value work.

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Dedicated Support

Daida provides responsive support throughout each engagement, helping clients move smoothly from planning through implementation and beyond.

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National Reach

Daida serves organizations nationwide with responsive support, proven expertise, and document management solutions tailored to each client’s operational needs.

Ready to Modernize Your Building Department Records?

Daida helps municipalities securely digitize, organize, and manage Building Department records while improving document access, reducing dependence on paper files, supporting compliance, and streamlining everyday operations.

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